The Management Board
The Management Board consists of one Board member per university. Each Board member may be assisted and represented by another person. Universities nominate their Board members to the General Assembly, which formally appoints the new Board members. Members of the Management Board are appointed for an indefinite period. The Management Board elects a Chairperson among its members. The Chairperson of the Management Board must belong to a different university from that of the President of the General Assembly. The term of office of the Chairperson of the Management Board will be the same as that of the President of the General Assembly. The Secretary General will be invited to the Management Board without the right to vote. The Management Board may invite the MEL Officer, the Treasurer or third parties to participate in the meetings, without the right to vote.
Role and responsibilities
The Management Board is responsible for implementing the decisions of the General Assembly. The Board follows the progression of the Alliance’s work closely, including the progress of the deliverables under the seven work packages. It will ensure that this implementation is efficient, in particular by putting in place rules of good governance and optimal operational procedures for internal control. In support to the General Assembly, it is also responsible for Circle U.’s administrative and financial management. This management includes notably the monitoring of expenditures, the decision on the appointment and nomination of the Secretary General, the MEL Officer and the Treasurer, and the management of grants.
Procedures and meetings
The Management Board will act as a collegial body. It will always seek consensus among the members of the Management Board. The Management Board may set up working groups, the functioning of which will be defined in the internal regulations. The Management Board will meet when required and at least quarterly. It may also be convened at any time at the written request of at least one member of the Management Board. The Management Board may only deliberate validly if two thirds of the members of the Management Board are present or formally represented. If the attendance quorum is not reached, the Chairperson of the Management Board shall convene another ordinary meeting within 14 calendar days which will be empowered to take decisions even without an attendance quorum.